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Expenses by Category
Account Summary
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or
Opening Balances:
Full Opening TB →
Date Description Category Account Amount HST ✓
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Shareholder-Paid Expenses — expenses paid personally by a shareholder on behalf of the company (home office, travel, meals, etc.). Each entry creates a Due to Shareholder liability — the company owes the shareholder reimbursement. These flow into your P&L as business expenses and appear in the Trial Balance as a liability.
Date Shareholder Description Category Amount HST Status ✓
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Invoices & Sales — record every invoice you issue to clients. Unpaid invoices become Accounts Receivable on your Balance Sheet and Trial Balance. When payment arrives, mark the invoice Paid and link it to the bank deposit in Transactions.
Invoice # Date Due Date Client Description Subtotal HST Total
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Record pay runs here — never as bank transactions.
Enter gross pay and the CPP / EI / tax you withheld — get the exact figures from CRA's Payroll Deductions Online Calculator (PDOC) ↗ (always current rates, maintained by CRA). Each pay run posts wages expense and two liabilities: Wages Payable (net pay owed to the employee) and Payroll Deductions Payable (owed to CRA).
Then, when the money leaves the bank: categorize the net-pay withdrawal as Wages Payable and the CRA remittance as Payroll Deductions Payable — the liabilities clear and nothing is ever double-counted. The controls banner flags any mismatch.
⌗ CRA PDOC Calculator ↗
Date Employee Gross CPP EI Tax Employer CPP+EI Net Pay
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Home Office Expenses — enter monthly expenses including HST. The business-use percentage is applied automatically to calculate the deductible portion. The net business amount flows into Shareholder Expenses as a home office claim.
Space Calculation
Total sq ft of house
Sq ft used for business
% used for business
0%
Shareholder (whose home)
Monthly Expenses
Enter totals including HST
Expenses Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Business Use HST Net
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Capital Cost Allowance (CCA) — Canada's depreciation system for fixed assets. Assets are grouped by CRA class, depreciated at the prescribed rate using the declining balance method. The half-year rule applies in the year of acquisition.
Asset Register
Asset Name CCA Class Rate Acquired Cost Opening UCC Additions Disposals CCA Claimed Closing UCC
CCA Schedule by Class
Class Description Rate Opening UCC Additions Disposals Net (½ rule) CCA Claimed Closing UCC
Corporation Information
Corporation Name
Business Number (CRA)
HST / GST Number
Province
Address
HST / GST
HST / GST Registration
Filing Method
Fiscal Year
Fiscal Year Start
Fiscal Year End
Tax Year
Fiscal year not set
Shareholders / Directors
Where the books are kept

Applies to this browser, for every company you open in it.

Customers

Saved once and offered on every invoice — their email and phone come across automatically.

Accountant / Preparer
Name / Firm
Email
✦ AI Categorization
Enter your Anthropic API key to enable one-click AI categorization of transactions. Get a free key at console.anthropic.com — free tier includes enough credits for thousands of categorizations.
Your key is stored only in this browser — never sent anywhere except directly to Anthropic's API.
Chart of Accounts
Add client-specific accounts here — they appear in all dropdowns (Transactions, Journal Entries, Opening Balances, etc.). This is the same list as the Chart of Accounts tab; edits in either place are the same data. Built-in accounts cannot be removed.
Prior Year Comparatives (report comparison only)
Last year's totals, shown as a side-by-side column in the P&L and Balance Sheet reports. These are not your opening balances and do not affect this year's ledger — set start-of-year balances in the Opening Balances tab.
Prior Year Label
P&L — Prior Year Amounts
Balance Sheet — Prior Year Amounts
How your books flow
Every transaction is tagged with a category. Each category maps to an account in the chart below. Accounts roll up by type into your financial statements. This is the same account list as Settings → Chart of Accounts.
1 · Transaction
A line from a bank/credit-card import or manual entry.
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2 · Category
e.g. "Service Revenue", "Bank Charges". Set manually or by AI.
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3 · Account
Each category is an account with a type & normal balance.
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4 · Statement
Revenue & Expense → Profit & Loss. Asset, Liability & Equity → Balance Sheet.
Chart of Accounts
Built-in accounts plus any you've added. "Balance" reflects current activity in this file.
Your start-of-year trial balance (last year's closing). Accounts come from the Chart of Accounts; these figures feed the Trial Balance, Balance Sheet & P&L. Not the same as Settings → Prior Year Comparatives.
Account Name Debit (Dr) Credit (Cr)
0 accounts
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Adjusting Journal Entries — manual double-entry adjustments that flow directly into all reports (Trial Balance, P&L, Balance Sheet). Use for accruals, deferrals, depreciation adjustments, corrections, and year-end entries. Each entry requires a balanced debit and credit.
Date Reference Description Type Debit Account Debit $ Credit Account Credit $
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Bank Reconciliation — match your records against a bank statement. Pick an account, enter the statement's closing balance and date, then tick off transactions that have cleared. The difference should reach zero when reconciled.
Account
Statement Closing Date
Statement Closing Balance
Statements Working papers CRA filings
Profit & Loss Account